Protocol 000005 – blood component fate information - Standards for electronic data interchange within the UK Blood Transfusion Services - Chapter 25

One data line structure is currently defined within this protocol. It is a multiple occurrence line with an entry for each item in the message (see Table 25.14). Please see explanatory notes below the table.

The data line has a line type indicator in common with the previous protocols to allow for additional line types to be created, if required.

It is expected that this message will be generated daily and will include information on all units that are:

• free for use
• allocated to a patient (either directly or notionally)
• marked as transfused or wasted in the period from the date the report was last gathered (minus 5 days) up until the present date

This message will be used for all products with the exception of certain batched products (such as anti-D). Some batched products are excluded as each dose may not be allocated a unique unit number (platelet pools are not excluded).

25.10.1: Data line

Table 25.14: Message protocol 000005 – data line

Field	Length	Description	Format	Mandatory?
Field 1	Length 5	Description Line number	Format NNNNN	Mandatory? Yes
Field 2	Length 1	Description Line type	Format N	Mandatory? Yes
Field 3	Length 15	Description Unit number	Format C(15)	Mandatory? Yes
Field 4	Length 9	Description Product code	Format C(9)	Mandatory? Yes
Field 5	Length 2	Description Group ABO	Format C(2)	Mandatory? Yes
Field 6	Length 1	Description Group RhD	Format C(1)	Mandatory? Yes
Field 7	Length 1	Description Status	Format C(1)	Mandatory? Yes
Field 8	Length 5	Description Wasted classification code	Format C(5)	Mandatory? No
Field 9	Length 8	Description Date used/wasted	Format YYYYMMDD	Mandatory? No
Field 10	Length 4	Description Time used/wasted	Format HHMM	Mandatory? No
Field 11	Length 3	Description Patient age	Format NNN	Mandatory? No
Field 12	Length 1	Description Patient gender	Format C(1)	Mandatory? No
Field 13	Length 10	Description Blank field	Format C(10)	Mandatory? No
Field 14	Length 2	Description Checksum	Format NN	Mandatory? Yes
Field 15	Length 1	Description Terminator	Format Carriage return	Mandatory? Yes

Notes on Table 25.14

Line type (field 2)

The data line type is ‘1’

Unit number (field 3)

ISBT 128 donation identification number (data characters with check character, e.g. ‘G151797123456L’)

Product code (field 4)

This is the component code, and is either:

• a full 9-character Codabar code, including start and stop characters
• an 8-character ISBT 128 product code excluding the data identifier characters

Group ABO (field 5)

‘A’ = group A

‘B’ = group B

‘O’ = group O

‘AB’ = group AB

Group RhD (field 6)

‘+’ = RhD positive

‘–’ = RhD negative

Status (field 7)

‘F’ = free

‘A’ = allocated

‘T’ = transfused

‘W’ = wasted

‘C’ = Confirmed transfusion

Note: confirmed transfusion refers to transfusions that have been positively confirmed by electronic means.

Wasted classification code (field 8)

Only used if ‘Status’ (field 7) marked as wasted (‘W’).

The wasted classification codes are maintained by the Blood Stocks Management Scheme (see 25.10.2).

Date used/wasted (field 9)

Only if marked as wasted (‘W’) or transfused (‘T’ or ‘C’).

Presumptive date should be included if exact date unknown.

Time used/wasted (field 10)

Only if marked as wasted (‘W’) or transfused (‘T’ or ‘C’)

Patient age (field 11)

Only if marked as transfused (‘T’ or ‘C’).

Age in number of full years.

Patient gender (field 12)

Only if marked as transfused (‘T’ or ‘C’).

‘M’ = male

‘F’ = female

Blank field (field 13)

This field is reserved for future use.

25.10.2: Wasted classification codes

The following codes are managed by the Blood Stocks Management Scheme (BSMS).

25.10.2.1: Red cells

Code

TIMEX

Full name

Time expiry

Usage

The expiry date on the unit has passed

Date in use

1 April 2001 to present

Code

OTCOL

Full name

Out of temperature control outside laboratory

Usage

Unit has been left out of temperature range for longer than 30 minutes on the wards, in theatres or in any other non-laboratory location

Date in use

1 April 2001 to present

Code

OTCIL

Full name

Out of temperature control inside laboratory

Usage

Unit has been left out of temperature range for longer than 30 minutes in the laboratory

Date in use

1 April 2001 to 31 March 2003

Code

FFAIL

Full name

Fridge failure

Usage

The unit has been discarded as a direct result of a fridge failure

Date in use

1 April 2003 to present

Code

MISCN

Full name

Miscellanous

Usage

Any other reason the unit is wasted that is not covered by other codes

Date in use

1 April 2001 to present

25.10.2.2: Platelets

Code

MORNU

Full name

Medically ordered not used

Usage

Platelets ordered for medical procedure but not used

Date in use

1 April 2003 to present

Code

SORNU

Full name

Surgically ordered not used

Usage

Platelets ordered for surgical procedure but not used

Date in use

1 April 2003 to present

Code

STMEX

Full name

Stock time expired

Usage

If a stock of platelets is held, the expiry date on the unit has passed

Date in use

1 April 2003 to present

Code

WOSOL

Full name

Wasted outside of laboratory

Usage

Unit has been left out of temperature range for longer than 30 minutes outside the laboratory

Date in use

1 April 2003 to present

Code

WIMPT

Full name

Wasted import

Usage

Unit imported with patient but not used

Date in use

1 April 2003 to present

Code

MISCN

Full name

Miscellanous

Usage

Any other reason the unit is wasted that is not covered by other codes

Date in use

1 April 2003 to present